Our RecruitmentProcess
From understanding your business to sourcing, screening, interviewing, onboarding and ongoing support, we manage the entire recruitment journey, allowing you to focus on growing your business.
- JDPhilippines
- AKPakistan
- RSIndia
- TNSouth Africa
- CONigeria
- MRPhilippines
- Sent to client
Every business is different. Our process makes hiring simple.
No two roles are identical, but the way we run recruitment stays consistent. Our proven process has been designed to make international hiring as efficient, transparent and stress-free as possible, from first conversation through to long after your new hire has started.
Refined over hundreds of placements
A structured process that adapts to the specifics of your role without adding complexity for you.
Built for speed and quality
Efficient at every stage so strong candidates reach you quickly, without cutting corners on assessment.
Suited to almost any business role
From virtual assistants to specialist remote hires, the same senior-led process delivers consistent results.
Seven stages, one seamless experience.
Scroll through the journey to see exactly what happens at every stage, and where we do the heavy lifting so you don't have to.
- Step 01
Discovery call
We start with a focused conversation about your business, goals, company culture and hiring requirements. We use it to fully understand what a great hire looks like for you.
- The role and day-to-day responsibilities
- Salary expectations and working hours
- Preferred experience and specialisms
- Any specific requirements or preferences
- Step 02
Role planning & job description
We translate the brief into a professional job description and recruitment strategy designed to attract the strongest candidates in the markets best suited to your role.
- Step 03
Recruitment begins
We open the search across our international talent network. Rather than limiting ourselves to a single country, we recruit across multiple markets to maximise the chance of finding the strongest candidate for your business.
- Philippines
- South Africa
- Nigeria
- India
- Pakistan
- Step 04
Screening & internal assessment
Every applicant is put through multiple stages of internal assessment carried out by our recruitment team. Only candidates who consistently meet our standards progress.
- Application screening
- Communication assessment
- Experience review
- Role-specific evaluation
- Multiple interview stages
- Internal recruitment review
- Step 05
Your curated shortlist
Once recruitment is complete we present you with a carefully vetted shortlist. You can interview the candidates yourself, or ask us to recommend the strongest candidate based on our internal recruitment process.
- Step 06
Placement & onboarding
Once you've selected your preferred candidate we handle the onboarding process and all necessary formalities before they begin working within your business, so there's nothing for you to organise.
- Step 07
Ongoing support
After placement, your virtual assistant becomes part of your business and reports directly to you. We stay in the background to keep everything running smoothly for both sides.
- Manage monthly salary payments
- Maintain positive relationships with every VA
- Support long-term stability
- Remain available if assistance is ever required
How much work do you actually need to do?
A side-by-side look at what recruitment usually involves, and how little of it lands on your desk when you hire through Vacruit.
The workload lands on you.
- Write the job advert
- Advertise the role across multiple channels
- Read every application that comes in
- Screen and shortlist candidates yourself
- Arrange and run interviews
- Chase references and manage onboarding
- Deal with payroll and admin
Four simple steps.That's genuinely it.
We take on the entire recruitment workload so you can stay focused on running your business.
- 01Tell us about your business and the role
- 02Review the shortlisted candidates we send
- 03Select your preferred candidate
- 04We handle everything else
Around two weeks from first call to first day.
An indicative timeline for most roles. Some searches move faster, others take a little longer. We keep you updated throughout.
- Day 1Discovery call
- Days 2–10Recruitment & screening
- Around Day 14Curated shortlist
- SelectionCandidate selected
- OnboardingFormalities handled
- Go liveYour VA begins
Built around real businesses, not templates.
Every element of the process exists to reduce the effort on your side while raising the quality of the hire on ours.
Fully managed recruitment
We run the entire process end-to-end. You stay focused on your business while we handle the rest.
Multiple stages of assessment
Every candidate is screened, interviewed and reviewed internally before they ever reach you.
Access to international talent
Recruitment across five leading markets, so you're not restricted to the local hiring pool.
Fast, without cutting corners
Most roles are filled in around two weeks from the initial discovery call.
Ongoing support
We stay in the background after placement to keep everything running smoothly for both sides.
Monthly salary administration
We manage the monthly salary payments to your VA on your behalf, so admin stays effortless.
Simple hiring experience
One senior recruiter, one clear process, and a shortlist you can act on with confidence.
Flexible for almost any role
From executive assistants to specialist remote hires, the same process delivers consistent results.
See if our process fits your hiring plans.
A short, no-obligation conversation with a senior recruiter is the quickest way to understand how our process applies to the role you're hiring for.
Everything you might be wondering.
A few common questions about how our recruitment process works in practice.
Still have questions?
Talk to a senior recruiter and we'll walk you through exactly how the process works.
Ready to find your next
team member?
Tell us about your business and the role you're looking to recruit for. We'll guide you through the entire recruitment process from start to finish.